Q. If I have questions, who can I contact?
Please reach out to the GiveGab Customer Success team at firstname.lastname@example.org or through the chat bubble in the bottom right hand corner of the Give DeKalb County website and they will be able to assist you with almost anything you might need, or get you in touch with the right person!
Q. What is Give DeKalb County?
Give DeKalb County is a 24-hour giving day supporting nonprofits and growing philanthropy in DeKalb County, Illinois. Donors can give online at givedekalbcounty.org or in person at the DeKalb County Community Foundation on May 3, 2018.
Q. When is Give DeKalb County?
Give DeKalb County is on May 3, 2018 from 12:00 a.m. to 11:59 p.m. CST.
Q. Is my organization eligible to participate?
- Located in, serving, and/or conducting organizational activities in DeKalb County, IL
- Legally recognized by the IRS as 501(c)3 organizations (check IRS compliance here)
- Legally registered with the Attorney General’s Office to solicit donations in Illinois (learn about annual registration here)
- 2018 DeKalb County Nonprofit Partnership (DCNP) members by March 1, 2018 (Learn about DNCP membership here)
Q. How much does it cost to participate?
A fee is charged to participate. This participation fee is based on the organization’s operating budget and is withheld from the final donation check so there is no need to pay it upfront. There is no additional cost to have and maintain a profile on the GiveGab platform year round. View participation fee amounts here.
Q. How much of the donation will go to our organization?
GiveGab retains a 2% campaign management fee from all donations, capped at $20 per donation. Credit card processing fees are an additional 2.2% + $0.30. 100% of all donations are tax-deductible for the donor. All donations will be officially receipted for tax purposes by GiveGab.
Q. What is the deadline to ensure my participation in Give DeKalb County?
The deadline to register and have guaranteed inclusion in Give DeKalb County is March 31, 2018. Note, nonprofits must be a 2018 DCNP member by March 1, 2018 to participate. Your profile on GiveGab is available 365 days a year for fundraising and volunteer management.
Q. Can more than one person claim admin access on our organization’s page?
Yes, pending approval from existing administrators. All administrators will need to create profiles on GiveGab. Every person who has administrative access will receive emails about updates to their page.Click here to learn how to add an admin and click here to learn how to remove an admin.
Q. How do I request admin access to an organization I don't currently have access to?
While you are going through the registration process, you will be prompted to request admin access. Follow the full steps here.
Q. Can I preview the donation process that my donors will experience?
While you won't be able to preview the donation process for Give DeKalb County before May 3, this video will walk you and your donors through how to make a gift and all of the options available to you!
Q. How does my organization know who has donated and how much? Can I download a donor report?
All organizations that participate in Give DeKalb County will be able to access and download a .CSV file of their donations via their administrative dashboard on GiveGab
Q. When will we receive the donated funds?
Organizations will receive a check for the total amount raised, less applicable fees, at the DeKalb County Community Foundation within 60 days of Give DeKalb County.
Q. Who issues the tax-deductible donation letter to donors?
All donations will be officially receipted by GiveGab automatically after the donation is processed. Since donations made during Give DeKalb County pass through the DeKalb County Community Foundation, any donation made will appear as a donation to the Community Foundation. These funds will then be distributed to the intended organizations.
Q. How does the bonus pool work?
The bonus pool will be awarded to all participating nonprofits based on the percentage of the overall total they raise on May 3. For example: If a nonprofit raises 2% of our giving day total, they will receive 2% of the bonus pool.
Q. What is GiveGab?
GiveGab is an online giving platform that helps nonprofits raise money, engage donors, and manage volunteers quickly and efficiently. GiveGab is the platform that will process all online donations during Give DeKalb County.
Q. What portion of a donation made on GiveGab is tax deductible?
GiveGab offers the option for donors to increase the amount they give in order to “cover the fees” associated with their gift. Even when a donor decides to cover the fees, the entire amount is still tax-deductible as allowed by law. Donors will see the total amount they give to each organization reflected in their tax-deductible donation letter. The tax-deductible amount in the letter will include any additional contribution they have made to cover the fees.
Q. What is state charitable solicitation registration?
Nonprofits are held to a high standard of government regulation and public scrutiny. And that is with good reason! Eligible 501(c) nonprofits are exempt from federal corporate taxes and have access to public funding. These benefits are not typically available to for-profit businesses, so laws are in place to protect the public and ensure nonprofits do not abuse their financial advantages. The IRS and states all have requirements for nonprofits.
Q. Why is state charitable solicitation registration compliance important?
While 501(c) nonprofits receive key financial benefits, the penalties for noncompliance can be serious. The IRS can revoke a nonprofit’s tax exemption and impose fines that can accrue daily. The states can administratively dissolve a nonprofit corporation and levy steep financial penalties. Perhaps worst of all, an organization can lose out on a grant or large donation because it has not kept itself in good standing.
Taking a proactive approach to compliance helps ensure the sustained success of the organization. The cost of staying compliant is small in comparison to the much larger costs of noncompliance. The saying, “an ounce of prevention is worth a pound of cure” could not be more true in this context.
Q. What are the key aspects of state charitable solicitation registration compliance?
The IRS provides tax exemptions to eligible nonprofits under IRC 501(c). Public charities and private foundations receive 501(c)(3) tax exemption. The IRS scrutinizes organizations when they apply for 501(c)(3) but also ensures that those organizations meet the ongoing obligations to remain eligible. Nonprofits must file a 990 tax form each year with the IRS to disclose their financial data for the year.
Each state has their own set of requirements. Nonprofits are typically incorporated in a given state as a nonprofit corporation. The state in which the nonprofit has incorporated will impose requirements on the nonprofit, and those responsibilities typically span across multiple state agencies. Usually nonprofits must submit an annual filing to the corporations pision of the secretary of state, maintain its license to fundraise (charitable solicitation registration), file for a state business license, and maintain state-level tax exemption with the revenue department. As nonprofits expand outside of the state or operate nationwide, they must comply with the same items in each other state as well.
In addition to IRS and state filing requirements, nonprofits must keep adequate records. Keeping accurate and complete records is critical in the event that an organization is audited. It is also common that board members or donors request information from the organization. Finally, records are necessary for submitting applications and renewal filings with various government agencies.
Q. When I check the box on GiveGab to declare state charitable solicitation registration compliance, what am I attesting to?
When you check the box you are attesting (defined as "declaring that something exists or is the case") that your organization is compliant with applicable state fundraising requirements in the states in which you may solicit donors using the GiveGab platform.
Q. Do you have additional resources to reference about state charitable solicitation registration?
Yes! Here are a few more resources from Harbor Compliance to help you:
- Guide and Overview of Many Nonprofit State by State Compliance Requirements
- Guide and Overview Specific to Fundraising Compliance
- National Council of Nonprofits and Harbor Compliance have partnered to create a white paper explaining the state charitable solicitation registration requirements.
- A Quick Summary of Charitable Solicitation in Graphic Form
- Executive Brief: Charitable Solicitation Registration (great for driving awareness and support with leadership and the board)
- State by State Links to the State Organizations that Regulate Charities, Solicitation, and Registrations